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Manage your employee expenses with Assure Expenses.

Selenity Expenses is changing to Assure Expenses | The expenses solution used by 67% of the NHS in England and Wales.

Manage your employee expenses with Assure Expenses

Selenity Expenses is changing to Assure Expenses | The expenses solution used by 67% of the NHS in England and Wales.

Expense management software

Assure Expenses gives you the tools to proactively manage your employee expenses.

The most configurable expenses system for the NHS. Join more than 150 NHS organisations and take control of your expenses by reducing cost, improving compliance and reporting and saving time. Assure Expenses now processes over £220 million of NHS workforce expenses per year, saving the NHS over £30 million each year.

The intuitive interface makes expense management quick and simple. Enforce policy limits, reduce bottlenecks, and eliminate lost receipts. Spend is accurate and auditable for finance teams and Expenses Mobile allows you to access the platform anywhere, anytime, from any device.

New for 2021: New app brings a user-friendly new look and feel that makes it easier and faster to log expenses. There is a new mileage claim GPS functionality, that allows users to set a start location and end location, and then the app calculates the distance automatically, so you don’t have to. A smart new Optical Character Recognition provides you with the ability to capture expense receipts, and the data on them, digitally which reduces the time it takes to make a claim.

Save time, reduce costs, stay compliant

Proven savings

Unrivalled cost reductions to more than 150 Trusts through accurate claims, visibility of policy limits, and reduced processing costs. NHS ‘Agenda for Change’ mileage reimbursement. Reduce mileage expenses by 20%.

ESR Integration

Reduced manual processing. Claimants can submit claims quickly and easily, whilst approvers have less to check. ESR Integration: single sign-on, bi-directional data, messaging.

Duty of Care Checks

Automatically populate your drivers’ entitlement and endorsement data. DVLA integration: reduce corporate risk with licence, tax, MOT and insurance checks.

Reporting suite

More than 120 built-in reports provide insight into spend. Identify key areas of spend with intelligent data analysis.

Reporting suite

Record, submit and approve expense claims on the go, ensuring they are completed as quickly as possible.

A complete expense management tool

Assure Expenses will bring you a level of compliance offered by no other expenses system, a fully mobilized workforce that can claim and approve expenses without the need to access a PC, an annual savings review and analysis, a user-friendly system, and ultimately a solution configured to deliver the most in cost reductions and efficiencies. We can transition you from your current ESR eExpenses solution seamlessly.

Automated Insurance Checks

1 in 5 employees who use their car for work journeys do not have adequate insurance. Assure Expenses does driver checks for employees who use their own vehicles, to ensure Insurance, Driving License, TAX and MOT are correct, compliant, and up-to-date.

Automated Mileage Calculations

GPS mileage claim functionality allows users to set a start location and then the app calculates distance automatically so you don’t have to, ensuring complete accuracy and saving you time.

Manage expenses on the go

User-friendly look and feel that makes it quick and easy to log and approve expenses. By putting Expenses in the palm of your hand, submit and approve claims from anywhere. No need to log onto a PC.

Reduce your expenses spend

Our ‘annual expenses spend analysis’ reviews your expenses, to highlight areas you can save money. Plus compliance with your company expenses policy ensures all claims are accurate and complaint.

Digitally capture receipts

Recognition gives you the ability to capture exspense receipts, and the data on them digitally, which reduces the time it takes to make a claim. Simply take and upload a photo on the app, which reads the data on the receipt and auto populates the information, so you don’t have to.

“Assure Expenses has certainly raised the transparency of our procedures and reinforced the organisation’s expenses policy. Not only has it increased the accuracy of claims but also introduced an element of consistency.”

Lee Hickson
Information Systems Manager, City Health Care Partnership

“We’ve saved thousands of pounds on our expenses spend, and thousands of man-hours too. We love the Expenses Mobile app, enhanced reports suite as well as the many specific NHS features including different mileage rules and deductions.”

Hertfordshire Community NHS Trust

Complete the form to use our Assure Expenses calculator and find out how much you can save

Assure Expenses key features

NHS ‘Agenda for Change’ mileage reimbursement

Easy entry journey validation -business names, road junctions, street names

Configurability - The most configurable expenses system for the NHS

System integration - Sharing data between applications, connect to any rostering system

Home to base - Ensure accuracy and reduce overspend

DVLA integration - Reduce corporate risk with licence checks

Mobile, GPS and OCR - Track and submit claims on the go

Route+ feature gives your people a route for their journey, in line with policy of shortest or fastest journey

Fast, accurate, and compliant expenses.

Book your Assure Expenses demo today

Get in touch

See our Assure Expenses related resources

Assure Expenses Datasheet

Simplify the way you submit, authorise, reimburse and audit employee business expenses. Employee expenses offering a dedicated mobile app, receipt scanning technology, automated driver and vehicle look-ups, GPS mileage capture, NHS specific features, ESR integration, and over a 120 built in management reports.

Brochure: How to manage your company’s grey fleet

Effective management of your grey fleet is crucial in respect of an organisation’s financial, environmental and duty of care obligations.

Case Study: Black Country Healthcare NHS Foundation Trust

With duty of care and driver compliance checks now recorded through Assure Expenses, the finance team have an easy way to manage, record and verify important driver and vehicle documentation.

Case Study: CHCP

Harnessing data has enabled CHCP to provide effective value for money services, ensuring that the right people are in the right places, doing the right things at the right time.

Case Study: SWASFT

SWASFT have not only removed 800 sheets of paper from their expense claims process each month, but have been able to save 4-days per month of staff time spent processing cheque requisition forms and keying data into NHS ESR, reduce their spend on mileage claims and increase their staff happiness because claims are processed quicker.

Whitepaper: Digital vs paper receipts

Allocate sets out on a mission along with the CIPP to seek clarity for finance professionals over the online vs. paper receipts debate. Is it true that companies no longer need to keep paper receipts? What is the official HMRC policy on storage and replication of receipts and how is it relevant to you and your organisation?

Whitepaper: Is it time for digital expenses?

Get insider knowledge on the views of payroll managers facing the staff expenses challenge, understand the rules governing acceptance, management and storage of staff expense receipts and find vital, practical knowledge for those firms looking to make the switch to a truly ‘digital’ expenses environment.

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