RLDatix’s complimentary agency assessments – helping trusts to save £210 million in agency staffing costs

To mark this milestone we talked to Hannah Brookes, Allocate StaffDirect Customer Representative, to find out more about the Allocate StaffDirect system and exactly what is involved in an agency savings assessment, including the benefits it generates for healthcare organisations using agency workers.

Traditionally, when filling vacant shifts, organisations must source their temporary staff from agencies. Allocate StaffDirect changes the way that organisations engage with their staff and enables them to achieve financial savings, greater control and further transparency.

By using Allocate StaffDirect, organisations pay the temporary worker direct, pay the agency a ‘finder’s fee’, avoid any unnecessary VAT charges and the entire process is fully automated. It enables the sourcing and direct engagement of compliant candidates to change the way temporary doctors, Allied Health Professionals and more are facilitated, saving up to 27% on agency costs. Extensive reporting allows you to see at a glance the savings generated and to identify missed opportunities.

For any Trust who regularly uses agency staff, our complimentary agency savings assessment is a quick way to identify inefficiencies in your current outsourcing processes and provides a projected value of temporary staffing savings, simply by reviewing a handful of data.

The assessment starts by collecting the following information:

1. The staffing groups in which agency workers are used – this is medics, allied health professionals (AHPs) or nursing staff, as well as staff in more administrative roles, such as HR.
2. Total annual spend for each agency staffing group
3. Total annual agency hours for each staffing group

In addition to this, there is also some supplementary information such as current direct engagement provider and charge rate that can enhance your assessment, but this is not mandatory and will not affect the delivery of the analysis.

Once you have provided the relevant data, we can complete the savings assessment in as little as 24 hours. We will then organise a short follow up session where we will present the assessment findings.

The assessment will detail the estimated net savings opportunity and cost for our solution based on the figures provided. This provides the opportunity to learn more about Allocate StaffDirect and ask as many questions as needed.

Following the call, we share the savings assessment results and if more information is required, we can organise a follow up system demonstration.

For the 55 assessments we have completed so far, all results have shown drastic savings potential, compared to current direct engagement or agency provision. We’ve always been able to provide substantially improved results.

Below are some anonymised examples:

• Trust 1 saved over 10 times their original investment in annual net savings.
• Trust 2 saved over 14 times their original investment in annual net savings.
• Trust 3 saved over 20 times their original investment in net savings since using the product.

Marianne Somerfield, Head of Resourcing at Black Country Healthcare NHS Foundation Trust commented: “We’ve been pleasantly surprised by the results that have been presented to us in the agency savings assessment. The assessment itself was pain free and very quick to complete and we’re now using the information to share with the wider organisation.”

Booking a savings assessment is quick and easy. Simply click here, fill out the form and we will be in touch to collect the required information.

There’s no cost involved in taking an assessment – it’s completely complimentary and provides you with great insights into potential savings on your temporary staffing requirements.